The Sustainability Code allows for the reporting of the core elements within the Code database. To do so, a company selects the appropriate application level under “General information” within their company profile. Questions are then posed regarding the individual elements in addition to the Code information within criterion 17. Enterprises not directly within the group of NAP users likewise have the option of voluntarily having their declarations of conformity checked for compliance with the more stringent requirements. This can make sense if, as part of the supply chain, they are required to disclose their information to this detailed degree.
The following information is to be reported:
- Does the enterprise have its own corporate guidelines?
- Do the guidelines include the ILO’s core labour standards?
- Has the company management approved the policy statement? How does the enterprise provide information about this internally and externally?
- At which level is responsibility for human rights concerns enshrined?
- What reach do the guidelines have (which sites, including subsidiaries etc.)?
- Does the enterprise analyse human rights risks (within its business divisions, caused by its products and services, at its locations, relating to underlying political conditions)? If yes, how?
- Are especially vulnerable groups of people incorporated into the risk assessment?
- What is the enterprise’s assessment of the human rights risks and its ability to counter these itself?
- How are human rights risks incorporated into risk management?
- Is there training for employees in the area of human rights?
- Is the upholding of human rights checked? If yes, how is it checked?
- Are there grievance mechanisms and clearly assigned responsibilities within the enterprise or do you use an external grievance process? Please describe this process and how you guarantee access to it.
- Do whistle-blowing mechanisms also apply to suppliers?
- Is there a suppliers’ code of conduct that comprises the four ILO core labour standards?
- Are human rights risks reviewed before a business partnership is entered into? If yes, how are they checked?
- Are suppliers given training on human rights?
- What processes does the enterprise use to guarantee that its suppliers uphold human rights?
- Do you implement measures (jointly with suppliers) in the event of a conflict or do you work with other stakeholders? If so, which ones?
- What redress policies are there? Were there instances in the reporting period?
The Code Office checks these items for formal completeness, however does not assume any liability for the quality, completeness, currentness or correctness of the information contained in the declarations of conformity. Responsibility for the correctness and quality of the declarations lies exclusively with the companies.